Who we are
Our website address is: http://blackdownhillstransition.net.
What personal data we collect and why we collect it
The Blackdown Hills Transition Group holds contact information data on individuals who have expressed an interest in being involved in events and communications regarding activities being organized or run by the group. This information will be stored on various platforms and systems for contacting members regarding the operation and administration of the Blackdown Hills Transition Group.
The information will be postal addresses, email addresses and telephone numbers of members and interested parties to allow communication between the group and interested individuals.
This policy applies to all electronic and paper versions of this information and the various storage mechanisms used to retain this information. This may be personal computer systems, cloud storage systems and online services such as SquareSpace and MailChimp.
All members of the Blackdown Hills Transition Group may be responsible for processing this data and ensuring it is stored in the correct format on the correct media.
The main data risks are from viruses and malware that may affect the personal computer systems where this data is held, or online attack of the services used to store the data, such as MailChimp.
Contact forms
If you complete the contact form you are giving you consent to be contacted regarding Blackdown Hills Transition Group information, news and events.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Who we share your data with
The Blackdown Hills Transition Group will not disclose data to other organisations or parties without obtaining written consent from the individual concerned.
Your contact information
Data is kept accurate by regular communication to interested parties, this may take the form of electronic newsletters or postal mailings to confirm with members that their details are up to date.
Data will be deleted upon request from an individual or after 5 years, unless otherwise requested by the individual whose data it is.
Additional information
How we protect your data
What data breach procedures we have in place
The key members of the Blackdown Hills Transition Group will be responsible for communicating any data breach to the ICO and Charities Commission.
Key precautions to prevent data breach are updated anti-virus software on all personal computers used to store data and using trusted providers for cloud services where data is held (e.g. MailChimp, Google Drive etc.)
Opting out of mails will be built into all communications from the Blackdown Hills Transition Group as part of the MailChimp configuration.
Data stored in the cloud is backed up by the relevant organisations internal mechanisms. All data stored on personally owned devices will be backed up using removable media such as external hard drives or USB memory sticks. Cloud backup may also be used to back up data.
Requests to see or remove data
If an individual makes a request to see their data, this will be provided to them in electronic format within 5 working days. If the individual does not have access to electronic communication methods, then the request will be responded to by post within 10 working days.
Any changes to data storage methods or locations of stored data will be communicated to members by electronic mail, in cases where the individual does not have access to electronic communication methods, this information will be communicated by post in 10 working days.